Hello All. Verbatim from the A.O.M.C.
CJ.
Questions and Answers
Electronic Payment of Club Permit Renewals
To Clubs as addressed,
Here is supplementary information provided by VicRoads in response to many enquiries received from our Clubs.
1. Q. Although the instructions say that both the applicant AND the Club Authorising officer must sign the form, there is only one space for a signature - I assume this must be for the authorising officer?
The completed form can be forwarded by the authorised officer as a photo or a pdf to the club member, as the online system has been designed to accept both. The signature field is non editable as VicRoads requires the signature of the authorised officer to verify the application and the signature against the records held. VicRoads would appreciate if the club can fill in the vehicle details based on the information held by the club and acknowledges the additional time required to fill in this form. However, the club can continue to choose the earlier process and request the members to forward the renewal form to sign and endorse the permit renewal request.
CJ.
Questions and Answers
Electronic Payment of Club Permit Renewals
To Clubs as addressed,
Here is supplementary information provided by VicRoads in response to many enquiries received from our Clubs.
1. Q. Although the instructions say that both the applicant AND the Club Authorising officer must sign the form, there is only one space for a signature - I assume this must be for the authorising officer?
- . The Club Endorsement Form is solely for the club authorised officer to confirm that the member requesting the renewal is a financial member of the club and the vehicle for which the renewal is sought is registered to the club. This form was developed keeping the current Pandemic situation in mind to assist the clubs endorse a renewal request with minimal to zero contact. Where the Club chooses to use this form instead of signing the applicant’s renewal form, the applicant must attach both the forms- where the renewal is completed and signed by the applicant and the endorsement form is signed and completed by the club.
- Q. The editable PDF is set up so that the signature can only be added manually, so I would have to print it off, sign it THEN scan it to a PDF before emailing it back to the member AFTER I print a copy to put in the hard copy files AS WELL as updating the spreadsheet to show the permit has been renewed! IN addition, many members will simply send the form to me without filling in all the vehicle details - engine/chassis numbers etc - do I send it back and ask them to fill this info in before I authorise it, or do I fill in those details after referring back to my records? This is turning into a FULL TIME JOB!
The completed form can be forwarded by the authorised officer as a photo or a pdf to the club member, as the online system has been designed to accept both. The signature field is non editable as VicRoads requires the signature of the authorised officer to verify the application and the signature against the records held. VicRoads would appreciate if the club can fill in the vehicle details based on the information held by the club and acknowledges the additional time required to fill in this form. However, the club can continue to choose the earlier process and request the members to forward the renewal form to sign and endorse the permit renewal request.
- Q. The current renewal DOES NOT list the model - this is a NEW FIELD????
- Q. To see how the system works, I set up a myVICROADS account online. All good EXCEPT when you log into your account, every vehicle you have registered with Vic Roads is shown EXCEPT any permit vehicles, and there is no way to add a vehicle to your account?????????
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